Print providers should prioritize the protection of printing fleets, even in scenarios with diverse devices and distributed settings. So, that is because print security is no longer a negotiable factor.
Security must be a concern for most print providers. That becomes even more critical considering that over half of organizations view printers as a vulnerable aspect of their business operations. Therefore, print security is no longer a negotiable factor for most clients, becoming a demand for service providers.
There are several precautions that print providers can take to enhance print security. These include user authentication and authorization, protected data, constant monitoring, vulnerability identification, secure print release, and encryption of print-related data.
These kinds of tasks can be challenging, especially in a diverse print fleet with devices from various manufacturers, legacy equipment, and multiple software applications – even more so in a remote and hybrid work context.
These situations amplify risks for the print fleet. However, it is not an overwhelming challenge, even with the addition of digitizing workflows to contracts.
It is crucial to emphasize that when it comes to print security, all variables related to the print fleet must be considered, including data – covering all aspects related to data law protections – information, and devices.
The need for Multi-Layered Security
A Quocirca study demonstrated that 27% of IT security incidents are related to printing. Additionally, more than six out of 10 companies (61%) have faced difficulties in this area. In some cases, these incidents led to data breaches and financial losses.
Hence, ensuring security becomes a value proposition for print providers. The companies can increase their importance and credibility by understanding their role in this scenario and mitigating key risks.
Some of these threats can be reduced with simple and effective measures, especially if the print environment is equipped with robust monitoring software – cloud-based, flexible, and scalable. One approach is implementing multi-layered protection, eliminating risks even in a hybrid work environment.
That involves applying the same principle as two-factor authentication for document printing. Is it similar to accessing applications or systems: the user confirms the need for printing in two separate instances. They initially send the document for printing, which waits in a queue, but they confirm the print via a password, PIN, badge, biometrics, or even a smartphone in front of the devices.
This mechanism, called secure print release in NDD Print, is effective in preventing confidential documents from being left in print trays. In this article, we highlighted some advantages of implementing this type of solution.
Moreover, it adds one more step for the employee, creating an additional layer of security that results in greater effectiveness in the print security landscape without affecting organizational performance.
As long as printing remains a central element in the IT infrastructure of organizations, it should be a priority. That includes solutions that do not interfere with productivity and flexibility but contribute to security intelligently and effectively.